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Wedding Planner vs. Wedding Coordinator: Which one do you need?

Updated: Feb 9, 2023

Planning a wedding is confusing enough as it is. Then add in semantics in terminology, and it can be completely overwhelming trying to figure it all out. So what’s the difference between a wedding planner and a wedding coordinator and how do you know which one you need?

Wedding Coordinator

A Wedding Coordinator or Day-of Wedding Coordinator is someone who steps in towards the end of the planning process to help facilitate the actual event. They come in after all (or most) of the planning is complete. They get up to speed on all of your vendors, and help you put together a timeline for the wedding day. Then it’s their job to make sure everything goes according to plan, and troubleshoot if it doesn’t. They are there to make sure that you can sit back and enjoy your wedding day without having to worry about set-up, clean-up, vendors calling to ask where to park, checking your watch to know when to cut the cake, etc. Everything gets taken care of by your wedding coordinator.

Wedding Planner

In addition to making sure the day goes perfectly (see coordinator above), a Wedding Planner is someone who will be by your side throughout the whole planning process to help you with each and every step. They can shop for vendors and venues, review and manage your contracts, manage the wedding budget and even make a recommendation on your wedding budget breakdown. They can manage your appointments, and the list goes on. Anything that goes into planning a wedding…they can help you with.

Which one do you need?

Some people are natural planners. They like to keep track of all the details and have a knack for organization. For those people, a wedding coordinator will be a perfect investment. While the planning is a piece of cake for you, on the day of your wedding, you’ll be grateful to have someone else who can take care of things. It will get old very early in the day to have your phone ringing and pinging off the hook with vendors, bridal party, aunts and uncles, and the several hundred other people who have flown in for this. If you want to plan your wedding yourself, but want to also enjoy your wedding, a day-of wedding coordinator will be your best friend. Although you can hire a day-of coordinator late in the process, don’t forget to budget for this vendor!

Then there are those who don’t have the slightest idea where to start when it comes to weddings. If that’s you, start by hiring a wedding planner. They will help get the ball rolling and keep the process on track the whole time!

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